Accounts Payable Specialist
Islamabad,
As an employee of our company, you will collaborate with each department
to create and deploy disruptive products. Come work at a growing company
that offers great benefits with opportunities to moving forward and learn
alongside accomplished leaders. We're seeking an experienced and outstanding
member of staff.
This position is both creative and rigorous by nature you need to think
outside the box. We expect the candidate to be proactive and have a "get it done"
spirit. To be successful, you will have solid solving problem skills.
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The responsibility of the Accounts Payable Specialist is to manage the company’s payables ledger, and ensure all invoice costs are as anticipated, before making timely payments to suppliers. Any internal issues found in the process are to be flagged up and a resolution plan implemented. Any supplier issues must be disputed and resolved. Support must also be given to internal departments to assist with data analysis or information requests. The role involves maintaining good working relationships with key stakeholders and internal teams.
Key Responsibilities:
• Mailbox Management - daily
Action all incoming emails into the shared mailbox in a timely manner
Assist with internal queries
Assist with agent queries
• Purchase Orders - daily
Process incoming purchase order requests
• Payments Documentation - daily
Save down bank backups for all incoming and outgoing transactions, and notify the relevant teams
• Send out reports - daily
Bank Position
EMA Profit and Loss report
• Prepare the weekly and month end payment runs – weekly
Statement checking (Including UPS and DHL)
Setup the payment run file
• Bank – daily
Process and advise of payments and transfers that need to be completed
• Admin – adhoc basis
Open supplier accounts in SAP
Complete supplier credit applications
Assist with supplier account reconciliations (UPS & DHL)
Download invoices from portal agents
Update master files with agent excel backups on daily basis
Verify customer refund details
Pickup incoming calls into payables
Send out remittances
• Complete the bank reconciliations – monthly
• Customer billing
Invoice Global-E on a weekly basis
Raise invoices to TPW on a monthly basis
NCS billing and reconciliation
HSBC Billing
Sending DDP customer backups
• Transactional Work - daily
Post supplier documents into SAP
Cost of sales line by line basis
Overheads
Credit notes
Post all outgoing payments into SAP
Post all incoming payments into SAP that aren’t customer payment related
• Prepare and post credit card journals - monthly
Barclays
Moss
• Invoice Checking
Overhead invoices
Internal approvals or agreeing to PO and Contracts
Cost of Sale invoices
Comparing to Fred
Excel checking
Any issues found
Feedback to team
Raise appropriate tickets with relevant teams and find resolution